What's included?
Marketing & Preparing Your Property
Free Valuation and Rental Advice: We provide an expert, data-driven market appraisal of your property. Our team advises you on the optimum rental value and offers strategic tips to maximize your yield and attract high-quality tenants.
Professional Photos, Floorplan & Walkthrough Video: First impressions matter. We shoot high-definition professional photography, create accurate 2D/3D floorplans, and produce an immersive walkthrough video tour to showcase your property in its absolute best light.
Premium Marketing on Rightmove & OnTheMarket: Your property will receive maximum exposure across the platforms that matter. We list your home on the UK’s premier property portals Rightmove and OnTheMarket—ensuring it reaches thousands of active, serious renters alongside our own modern website and targeted local social media channels.
What we do
Tenant Selection & Legal Onboarding
Accompanied Viewings: You don’t need to worry about waiting around at the property. Our experienced letting agents conduct and manage all viewings, using their expertise to highlight your property’s best features and gauge tenant suitability in person.
Full Detailed Referencing: To ensure we secure the highest calibre of tenants for your property, we partner with Goodlord, the UK’s leading digital tenant vetting platform. This advanced system accelerates the onboarding process—fully approving up to 70% of references within 24 hours—while delivering industry-leading security for our landlords. Goodlord conducts a comprehensive four-pillar assessment on every applicant: bank-grade biometric facial recognition to verify identity, instant soft credit footprint checks for hidden debts or CCJs, strict previous landlord history cross-referencing, and ultra-secure Open Banking and HMRC payroll integrations to instantly verify legitimate, stable income. This cutting-edge, fraud-resistant screening drastically minimizes the risk of rent arrears, giving you absolute peace of mind before the tenancy even begins.
Right to Rent Checks: Staying compliant is vital. We conduct mandatory government-required Right to Rent checks, verifying the legal immigration status of all adult occupiers before the tenancy begins.
Tenancy Agreement Preparation by ARLA: We draft comprehensive, legally binding Assured Periodic Tenancy agreements. Approved by Propertymark and underwritten by Goodlord, these rolling contracts are regularly updated to protect your rights, outline strict tenant responsibilities, and fully comply with the latest rental legislation.
Tenants Deposit Registered with MyDeposits (Custodial Scheme): We handle the strict legalities of protecting the tenant’s security deposit using the MyDeposits Custodial scheme. Under this setup, the deposit money is securely transferred to and held directly by the government-backed scheme for the duration of the tenancy. This guarantees total compliance with UK legislation at no extra cost to you, shields you from handling client money directly, and provides a completely impartial, free dispute resolution service if any disagreements arise at checkout.
What's included?
Financial Management & Transparency
Access to Landlord Finance Portal: Stay in control 24/7. You will receive private access to our secure online landlord portal, where you can view statements, track income and expenditure, and download tax documents whenever you need them.
Monthly Rental Collection, Payment Advice and Statements: We manage the collection of monthly rent efficiently, with all client accounting securely processed in collaboration with The Lettings Partnership – the UK’s leading specialists in outsourced client money management. Read our case study here – https://www.thelettingpartnership.co.uk/fearn-malone-case-study/
What this partnership means for you:
Flawless Accounting Precision: Every monthly statement and financial breakdown is generated by dedicated lettings accountants, ensuring total accuracy for your records and making your end-of-year tax returns completely hassle-free.
Unrivaled Security & CMP Protection: Your rental income is held in a segregated, ring-fenced client bank account, fully backed by Propertymark Client Money Protection (CMP). This guarantees your money is completely safe and fully insured against any external risk.
Rapid Payment Processing: Rents are processed dynamically and transferred swiftly to your account via BACS, meaning no administrative delays—you get paid the moment the funds clear.
What we do
On-going Property Management
Full Photographic In-going Inventory: Before the tenant moves in, we compile a meticulous, room-by-room inventory report. This includes high-resolution photography and detailed descriptions of the property’s condition, protecting you against future damage disputes.
Regular Property Visits and Reports: We conduct routine inspections (typically quarterly or half-yearly) to ensure your property is being well looked after and to catch any preventative maintenance issues early. You will receive a full digital report with photos after every visit.
Full Repair Management: No more late-night emergency phone calls. We act as the sole point of contact for tenants. We vet and manage qualified, insured contractors to handle routine maintenance and emergency repairs quickly and cost-effectively, always keeping you informed.
What's included?
Utility, Safety & Compliance Oversight
Utility Management (Gas, Electric, Water & Council Tax): We take the hassle out of moving days. Our team contacts the relevant utility companies and local authorities to update meter readings and transfer the accounts into the new tenant’s names at move-in and move-out.
Safety Certificate Management (Gas, Electric, EPCs): Keeping your property legal is our priority. We monitor and manage the expiration dates of your essential safety certificates, coordinating with engineers to renew your annual Gas Safety (CP12), 5-yearly EICR (Electrical Installation Condition Report), and Energy Performance Certificates (EPC). 30 Days before your legal certificates are due, our team will contact you to provide costs for the new certificates.
Serving Section 13 (Rent Increase Notices): We regularly review the market to ensure your investment keeps pace with inflation. When a rent review is due, we legally prepare and serve Section 13 notices to implement fair rent increases in line with current legislation.
Eviction and Possessions Policy (Section 8 Notices): Should a tenant breach their agreement (such as falling into rent arrears), strict legal pathways must be followed. Please note that Fearn Malone will only prepare and serve Section 8 notices for landlords who have active Rent & Legal Protection policies in place through our company. If you choose not to opt into our protection plan, we cannot directly initiate eviction proceedings on your behalf; however, we will gladly provide a trusted specialist legal contact to help you start the process independently.
What we do
End of Tenancy & Deposit Resolution
Photographic Checkout Report: When a tenant vacates, we conduct a stringent final inspection against the original inventory. We document the property’s condition with clear photographic evidence to identify any issues beyond fair wear and tear.
Deposit Resolution Between Landlords & Tenants: If damage or cleanliness issues arise at checkout, we negotiate fair deductions with the tenant on your behalf. In the rare event of a dispute, we compile and submit all necessary evidence to MyDeposits to secure a resolution for you
Cost for our FIND TENANT ONLY
Set Up fee 50% + VAT of the first months rent.
(Subject to a minimum fee of £500 + VAT)
Other Fees & Charges
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- Landlord ID Check (Landmark) £30 Inc VAT Per Landlord
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- Proof of Ownership checks £15 inc VAT
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- Ingoing Inventory Charge -£125 inc VAT
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- Checkout Inventory Charge – £125 inc VAT
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- MyDeposits Deposit Registration – £54 inc VAT
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- Gas Safety Certificate (CP12) – £75 inc VAT
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- Gas Safety Certificate (CP12) + Boiler Service -£120 inc VAT
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- Energy Performance Certificate (EPC) – £108 inc VAT
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- Electrical Safety Certificate (EICR) – £230 inc VAT
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- Legionella Risk Report – £180 inc VAT
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- Key Cutting admin fee + cost of keys – £15 inc VAT
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- MyDeposits Statutory Declaration (Solicitor to Sign) – £35 Inc VAT
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- Service of a Section 13 Notice £195 Inc VAT